Outsourcing the regular monitoring of projects financed by the EU Delegation in Mali

The Malian conflict began in 2012 and led to the occupation of the northern regions of the country by terrorist groups and the overthrow of elected power. By 2014, armed groups had regained possession of large areas in the northern regions and tended to install insecurity in the central regions. The State, its public administration and humanitarian actors are mostly absent from these insecure areas and only a few NGOs manage to maintain an active presence on the ground. To avoid abandoning these areas, the Technical and Financial Partners (TFPs), and in particular the European Union, are investing in programmes covering a wide range of interventions: agriculture, resilience, food security, health-nutrition, education, vocational training, roads, infrastructure, reconciliation, decentralisation, support to local authorities, security, migration, youth employment, environment.

The EU Delegation (EUD) has an obligation to monitor the projects financed in order to ensure that the activities are implemented as contractually agreed. Two main factors are currently severely limiting this capacity: 1) insecurity, particularly in the centre and north, and 2) the rapid increase in the number of topics covered and the geographical coverage of EU-funded programmes (projects throughout the country).

Consequently, the EUD has recruited technical assistance to strengthen its capacity in this area: the general objective of this project is to contribute to the effective implementation of EU funding in Mali. The specific objective is to assist the EUD, and the EDF National Authorising Officer where appropriate, in the regular monitoring of all projects financed by the European Union. The expected outputs of this technical assistance are as follows:

  • Regularly updated work/field mission programme validated by the EUD;
  • Detailed methodology developed;
  • Elaboration of a standardised monitoring framework according to the types of operations;
  • Elaboration of a flexible communication mechanism with the EUD etc.;
  • Findings and analysis reports after each mission;
  • Establishment of a database of resource persons;
  • Analysis of the progress of interventions (with triangulation of information);
  • Recommendations proposed to the EUD;
  • Where appropriate, integration of information into the new EU programme monitoring software (OPSYS);
  • Implementation of cross-cutting aspects (gender and environment/climate change) by the different implementing partners analysed in order to improve it;
  • Analysis of the role of the administrations and in particular of the deconcentrated technical services and local authorities in order to improve the involvement of the different sectors concerned in the framework of the day-to-day functioning of the State.

Type of services provided:

  • Carry out regular monitoring missions in the field to verify the completion and quality (this may require technical analysis in laboratory, especially for infrastructure projects) of activities in coordination with the EU Delegation project managers and, where appropriate, with the National Authorising Officer Support Unit in case of projects funded by EDF;
  • Set up an agile transmission system (monitoring) that will ensure a constant update of data and information collected in the field, by using mobile telephony or other technologies;
  • Propose to the EUD and to the National Authorising Officer Support Unit adequate recommendations to improve the implementation of the activities;
  • Monitor the fulfilment of the two cross-cutting issues (gender and the environment / climate change) in all interventions.
EUD Bamako
 EU (EDF)
12/2019 – 11/2021
Contract value: 1,829,500 €